Team Assistant - Advisory

Key Responsibilities

• Create advisory opportunities on Sales Force and update accordingly based on BD development
• Draft advisory contracts, manage client’s feedback on contract terms, work with APAC Legal team for contract review, and work with client on contract execution
• Work collaboratively with APAC Commercial team if the deal is a subscription cross-sell
• Create projects on ERP and interface with APAC Finance team on revenue recognition process
• Provide timesheet code to Advisory team once it is active on ERP

• Managing weekly advisory check-ins and opportunity tracker with close collaboration with the team including proposal management for advisory clients in India
• Creation of opportunities of Salesforce and pipeline management
• Managing internal processes for advisory contracts (drafting, status tracking, signing, adding to ERP), including acting as a point of contact between advisory leads, legal, finance, project coordination, and clients (mainly India and Singapore focus and potentially broader APAC support)
• Draft advisory contracts, manage client’s feedback on contract terms, work with APAC Legal team for contract review, and work with client on contract execution
• Work collaboratively with APAC Commercial team if the deal is a subscription cross-sell
• Performing tasks related client onboarding, project creation and documentation and invoicing via CRM and ERP
• Managing revenue recognition processes month-to-month
• Create projects on ERP and interface with APAC Finance team on revenue recognition process
• Provide timesheet code to Advisory team once it is active on ERP

• Organizing internal meetings for the Advisory Leads with: Finance, Project Coordinator, Commercial team.
• Supporting and coordinating the internal activities of the Advisory team such as internal events and trainings
• [Optional]: Providing all-round support to the India Head of Advisory, Head of Wider Asia and Singapore based Advisory leadership; organizing and managing a comprehensive schedule of meeting and diary requirements, organizing and booking travel arrangements, managing timesheets and expense claim.

What we are looking for

• Excellent interpersonal skills with ability to build relationships at all levels 
• A self-starter, with a positive, can-do attitude, able to juggle a variety of tasks at any one time and able to plan ahead
• Passionate about teamwork but able to work independently, too
• Excellent project management, organisational skills, time management and attention to detail
• Attention in detail is very important, and is comfortable at formatting contracts
• Strong ability to communicate clearly and professionally with both internal colleagues and clients
• Excellent MS office skills particularly Outlook (diary management across different time zones) 
• Ability to speak and write fluently in English

• Work experience as a team assistant or within an administrative position 
• Proven experience working for a fast-growing professional services business or in a sales/client-facing environment
• Prior experience working in various India and APAC, ASEAN countries
• Proven work experience managing complex meeting schedules across multiple time zones
• Experience with CRM and ERP systems, such as Salesforce, Microsoft Dynamics or other platforms

What we Offer

• A fun, informal, collaborative, and international work culture 
• A competitive salary package 
• Access to regular coaching and mentoring sessions and the opportunity to learn from experienced professionals
• Access to the Aurora Academy, our training programme offering a range of opportunities to develop your skills within the responsibilities of your role and within the wider context of the industry
• Access to our Employee Assistance Programme (EAP), offering a complete support network that offers expert advice and compassionate guidance 24/7/365, covering a wide range of personal and professional aspects