(32454) Temporary Administrative Support (12-month Contract)

• Assist with general administrative duties, location based in or rotated between one of three BLOCK71 Singapore Centres within the Kent Ridge Campus (I-Cube Building), and/or Singapore Science Park 1 locations.
• Front (reception) desk duties, office management, including handling incoming mails and deliveries, on-site (Seminar Rooms) pre-event set up and post-event duties.
• Assist in liaising and coordinating with facilities team and vendors for maintenance and sanitation services.
• Assist with procurement tasks such as ordering and restocking of stationery and pantry supplies.
• Liaise and coordinate with vendors and service providers to ensure requirements are fulfilled.
• Liaise with finance team to process monthly bills and invoices for the Centre and startups.
• Provide general administrative assistance to the team, including document and database management.
• Onboarding and orientation of new startups to ensure their smooth integration into the Centre, including monitoring startup activity and usage of space.
• Provide general administrative assistance to the team, for program or events-related documentation, liaising, procurement, and finance processing.
• Primarily in-office, 8.30am-6pm (5.30pm on Fridays), Monday to Friday.

This is an hourly-rated position.

Requirements

• Minimum Polytechnic Diploma with at least 1-2 years of working experience in similar capacity

• Team player with good interpersonal and communication skills, and able to work independently

• Proactive individual with a positive work attitude

• Diligent, systematic, and organized

• Attentive to details

• Good knowledge in cost and quality control, resource planning and on-site operations

• Proficient in Microsoft Office applications (Word, Excel, PowerPoint, Outlook)

• Familiar with, or open to learning various Finance and Procurement systems and processes.