Timesheet and Systems Administrator

Key Responsibilities

• Timesheet Management:
• Collecting, reviewing, and processing timesheets across all of Davies Consulting and Technology.
• Ensuring weekly timesheets are submitted and approved on time.
• Verifying recorded hours/days against project budgets and tasks.
• Coordinating with employees, contractors, clients and project leads to resolve discrepancies on a weekly basis.
• Preparing reports for key stakeholders.
• Supporting external contractors and clients with system usage.
• Project Administration:
• Supporting project leads with D365 – Finance and Operations (FinOps) project configuration.
• Responsible for project creation and maintenance in D365 FinOps.
• Maintaining project documentation, including Statements of Work’s (SOW’s)
• Assisting in resource allocation and monitoring resource usage across projects.
• Tracking project budgets and expenses to ensure alignment with forecasts.
• Updating project management module in FinOps with relevant data on timelines, tasks, and milestones.
• Liaison Between Teams:
• Coordinating between FP&A, Financial Control, HR, and practice teams and peers to ensure proper alignment of timesheet data and billing processes.
• Communicating project updates and timelines to stakeholders.
• Compliance and Reporting:
• Ensuring timesheet data complies with audit controls and company policies.
• Generating reports on project performance metrics, timesheet submission and approval statistics, escalating concerns as required, resource utilization, and time tracking for senior management.

Skills, Knowledge and Expertise

• 3-5 years’ experience
• This role is vital for ensuring smooth operations in project-driven organizations, particularly where tracking employee time and resource usage directly affects billing, payroll, and project profitability.
• Becoming an expert on key systems such as D365 FinOps and RSM InTime. Excel knowledge would be an advantage.