Transcription Assistant (Entry Level)

Responsibilities:

• Review electronic payroll documents submitted by contractors and subcontractors across the United States.
• Transcribe wage and project data from scanned PDFs into government-provided Excel spreadsheets.
• Capture critical data elements including:
• Employee classification and identification number
• Hourly pay rates and fringe benefits
• Union status of employees
• Name and address of construction project
• Contractor and subcontractor information
• Complete transcription assignments for surveys covering up to three years of payroll data, often with overlapping survey schedules.
• Ensure accuracy of at least 98%, as verified through random sampling by the Program Office.
• Deliver all complete and accurate survey data files within 10 calendar weeks of receipt from the Program Office.
• Provide electronic copies of all data or materials developed, as requested.
• Participate in onboarding and transition activities, ensuring smooth adoption of procedures, documentation, and communication standards.
• Adhere strictly to Government security and privacy requirements, including safeguarding Personally Identifiable Information (PII) and sensitive payroll data.
• Support continuity of operations during federal holidays, inclement weather, or emergency closures, as directed by the Government.

Qualifications:

• High school diploma or equivalent required. Associate’s degree preferred.
• Minimum of 2 years of data entry experience; prior federal contract or payroll transcription experience highly desirable.

• Proficiency in Microsoft Excel, including data validation, formatting, and quality checks.
• Ability to interpret scanned payroll forms and transcribe into standardized formats.
• Familiarity with secure handling of sensitive data and records management protocols.

• High attention to detail and organizational skills.
• Ability to consistently meet deadlines with overlapping workload.
• Strong written and verbal communication skills to coordinate with Program Office staff.
• Commitment to data integrity, accuracy, and confidentiality.