Vendor Onboarding Specialist

Key Responsibilities

• Manage the end-to-end vendor onboarding process from initial submission through activation readiness 
•  Review incoming vendor applications and documentation for completeness, accuracy, and compliance 
•  Communicate onboarding requirements clearly to vendors and guide them through each step of the process 
•  Coordinate collection of required documentation (e.g., contracts, compliance forms, certifications) 
•  Track onboarding progress, follow up on outstanding items, and ensure timelines are met 
•  Maintain organized, audit-ready vendor files and documentation records 
•  Identify gaps, inconsistencies, or risks in vendor submissions and escalate when necessary 
•  Collaborate with internal teams (operations, compliance, vendor management) to ensure smooth onboarding flow 
•  Help reduce onboarding delays by proactively managing bottlenecks and driving follow-ups 
•  Support vendor activation readiness by assisting in initial vendor scorecard setup and tier classification 
•  Ensure adherence to internal processes, compliance standards, and documentation requirements

Skills, Knowledge and Expertise

• Higher education or equivalent professional certifications and demonstrated experience.
• Experience in onboarding, vendor management, compliance coordination, contract administration, operations support, or a similar process-driven role 
•  Strong organizational skills with the ability to manage multiple vendors at different onboarding stages simultaneously 
•  Strong English written and verbal communication skills 
•  Comfortable communicating with vendors via phone and email 
•  High attention to detail with the ability to review documents for accuracy and completeness 
•  Ability to track follow-ups, deadlines, and outstanding requirements effectively 
•  Strong documentation discipline and process-oriented mindset 
•  Ability to work within structured workflows while maintaining efficiency and pace 
•  Comfortable using spreadsheets, tracking systems, shared databases, or workflow tools 
•  Ability to identify bottlenecks and escalate issues appropriately 
•  Professional, responsive, and service-oriented approach when working with internal teams and external vendors

Benefits

• Being part of an international, dynamic work environment;
• Professional development (seminars, courses);
• Medical Insurance (MedLife);
• Opportunity to work in a fast-growing international company with significant impact in its industry;
• 7Card.